To help Managing Agents and Property Management Companies address some of the headaches and frustrations they experience dealing with the administration of supplier invoices, Blocks Online software has enhanced supplier invoice approval functionality that makes it easier to manage the day to day processing of what can be a tedious and time consuming task.
When the Supplier Invoice Approval Process is activated, any new Supplier Invoices loaded into the system are recorded with a status of Unapproved. In this case the invoices need to be approved before payment details can be recorded manually or the Bulk Supplier Payment function can be run. Each supplier invoice can be approved by up to three levels within your business:
- Firstly, the Property Manager for the block.
- Secondly, the Sponsor (i.e. Senior Property Manager or Finance Manager) for the block.
- Thirdly, an Agent Approver (The Agent Approvers are those who can approve supplier invoices for any blocks whereas the non-Agent approvers can only approve supplier invoices in their own block where they are the Property Manager / Sponsor).
You can decide how many approval levels you wish to set-up to meet the needs of your business but it enables you to track and keep control of the expenditure requirements across your blocks reducing the financial risks for you and your clients.